Howarth Timber and Building Supplies

How Howarth Timber brought 200+ suppliers onto electronic e-invoicing
Key suppliers onboarded
200+
Of invoices not suitable for standard EDI
60%
Transactions processed every month
5,500
Industry
Building Materials
Product
Invoicing
Company size
1,000+ employees, 33 branches
ERP
ERP One
The Business

Howarth Timber and Building Supplies is the UK's largest privately owned timber company, with over 180 years of trading experience and more than 1,000 employees. The business operates from 33 timber and builders' merchant branches, alongside dedicated manufacturing divisions supplying specialist timber engineering products and services.

Around 15% of Howarth Timber's suppliers were already using EDI, but the remaining suppliers, roughly 60% of all invoices received, weren't a fit for the technology due to size or technical capability. The business needed a digital partner that could bring those suppliers onto electronic invoicing too.

The Challenge

Standard EDI only worked for a fraction of Howarth Timber's supplier base. The majority of suppliers, representing 60% of invoices received, had no realistic route onto electronic invoicing, leaving a large share of the business's invoice volume stuck on manual processing.

Pain point 1

60% of invoices received weren't suitable for standard EDI, due to supplier size or technical capability, leaving the majority of transactions on manual processing.

60%
Pain point 2

33 branches meant 33 different ways of doing things. Processes drifted across the business with no single way of working.

33
Pain point 3

Klipboard ERP needed to talk to all of it, cleanly, without a bolt-on that caused more work than it saved.

ERP
I am pleased to say that the system is delivering everything we wanted from it. We started roll-out on a phased basis for the first 100 suppliers and have continued to onboard on an ad-hoc basis, more than 200 suppliers in total. For these suppliers, the process has become pretty slick, with their invoices processed and validated very quickly and reliably.
Paul Cornford, Group Information Systems Manager, Howarth Timber

The Solution

Open ECX's electronic invoicing gave Howarth Timber's suppliers a route onto digital invoicing regardless of size or technical capability. Suppliers only need the ability to create and send a PDF invoice; Open ECX processes, validates, and converts it automatically into Howarth Timber's back-office system, Klipboard's ERP One.

Open ECX's dedicated onboarding team managed the rollout to Howarth Timber's suppliers. Since many were already part of Open ECX's trading network, onboarding was fast, with more than 200 key suppliers now sending invoices through the platform.

How it worked
1
Suppliers send a PDF invoice with no other changes required. Open ECX processes, validates, and converts it automatically into Howarth Timber's ERP One back-office system.
2
Open ECX's onboarding team managed the supplier rollout in phases, starting with the first 100 suppliers before continuing on an ad-hoc basis.
3
Many of Howarth Timber's suppliers were already part of Open ECX's trading network, making onboarding fast for both sides.

The Outcomes

More than 200 key suppliers now send invoices to Howarth Timber through Open ECX, including many who couldn't previously use digital invoicing at all. Invoices are processed and validated quickly and reliably, removing a barrier that stood in the way of 60% of the business's invoice volume.

The phased rollout kept disruption low, starting with the first 100 suppliers before continuing onboarding on an ad-hoc basis. The business now has a proven, reliable process for bringing its remaining suppliers onto electronic invoicing over time.

Outcome 1
200+
Key suppliers onboarded
Outcome 2
60%
Of invoice volume brought onto digital processing for the first time
Outcome 3
Zero
Disruption to live suppliers during phased rollout
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