Invoicing that runs itself

No more chasing errors and re-keying data. We extract every invoice line accurately, so nothing slips through and your suppliers get paid faster.
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Trusted by 17,000+ businesses worldwide

How automated invoicing works

From inbox to ERP in seconds.
1
The invoice lands
However it shows up: EDI,  email, PDF, portal, XML or scanned paper. There's no extra work for your suppliers.
2
We do the boring bit
We identify and capture every line with 100% accuracy, whatever the volume or format. Nothing for your team to key in by hand.
3
We check the numbers
We match invoices against POs and GRNs automatically, applying your business rules. Clean invoices fly straight through.
4
And you're done
We post matched invoices to your ERP in real time and flag exceptions for your team. That's it.

Invoicing, the way it's meant to feel

Calm, accurate, and well away from your inbox.
Data you can really trust
Every figure, every line, captured right the first time. Your ERP is only as good as what goes into it, and we make sure that's always right.
Blink and you miss it
What used to take your AP team days now takes seconds. More time for the work that actually needs a person.
No more time-consuming supplier calls
Faster processing means fewer delays. Hit your payment terms, keep suppliers happy, and meet the Fair Payment Code without lifting a finger.
Loves your existing ERP
We plug straight into what you've already got, and make it work harder. Set up in weeks, not months.

We know invoicing, whatever your industry

Accurate, on time, and always in the good books.
Construction
Building Materials
Engineering
Food & Beverage
Manufacturing
Medical & Pharmaceuticals

Construction

We've spent 12+ years elbow-deep in construction supply chains, where we're already connected to more than 15,000 businesses. Late invoices don't just affect your AP team, they strain the whole supply chain, right down to its foundations. We fix that at the source, turning a stack of paper into clean, matched data in minutes, helping you deliver on Fair Payment, day in, day out.
Invoice time
<1 min
Staff workload cut
50%
Construction firms
15,000+
See the industry page

Building Materials

Merchants don't need another system fighting their ERP; they need invoices that turn up right the first time. We love your existing ERP, whether it's SAP, NetSuite, Bistrack or Business Central, so there's no disruption and no lengthy integration project. Just invoices that move as fast as the yard does and a team free to strengthen supplier relationships instead of chasing invoice queries.
Yearly transactions
300K+
Invoice turnaround
Real time
Real-time processing
98%
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Engineering

Retentions, variations, and enough line items per invoice to break a spreadsheet, that's just an average Tuesday on an engineering project. We capture every line at accurately and keep project cost tracking honest, whether you're running COINS, IFS or another ERP, so queries get resolved in hours, not days.
Daily staff time savings
6 hrs
Time saved per 1,000 invoices
16 hrs
Query turnaround
‍
<24 hrs
See the industry page

Food & Beverage

Perishables don't wait for paperwork, so invoicing can't either. We process every invoice at 100% accuracy, whether it lands as a PDF, a scan or an EDI feed, no matter how long it runs, some of ours stretch into hundreds of thousands of lines. Thousands more arrive every day, and every single one gets the same treatment.
Daily invoices processed
8.5k+
Line items in an invoice
700k+
AP contacts managed
‍
4k+
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Manufacturing

A dozen line items and a handful of cost centres is enough to turn manual invoice entry into a liability, not just a chore. We put every line through quality control, match it against your POs and GRNs, and let nothing through below 100% accuracy. No jams or bottlenecks, just a supplier base that grows without your headcount following it.
Countries live, and counting
20
Staff hours saved
80
Faster project delivery
2-3 days
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Medical & Pharmaceuticals

Every invoice gets a check-up before it's allowed anywhere near payment. We match it against the order and the delivery, and give it a clean bill of health with accuracy, audit trail included, whatever the volume.
Reconciliation time
50% less
Order processing time
Seconds
Staff workload cut
50%
See the industry page

Built to remove the manual work from invoicing

Automated where you want speed, in your control where you don't.

Line level detail capture

We extract every line from every invoice accurately. No manual keying, no missed figures, no chasing suppliers for data they already sent.

We fill in the gaps

We enrich inbound invoice data automatically, so it's exactly what your ERP needs. What arrives incomplete leaves ready to post.

Configurable business rules

You set the rules that catch invoice issues before they reach your ERP. Duplicate flags, value tolerances, missing PO references. Your controls, your way.

Automated 3-way matching

We match every invoice against the purchase order and goods received note, automatically. Clean invoices go straight through. Mismatches get flagged, not posted.

Flexible approval workflow

You build the approval hierarchy that reflects how your business actually works. Route by value, supplier, cost centre or department. No one-size-fits-all.

PO & non-PO invoice support

We handle every invoice scenario your business runs: matched POs, unmatched invoices, recurring payments, credits. Nothing falls through the gaps.

Multi-format input support

PDF, EDI, XML, CSV, scanned paper, supplier portal: we deal with them all, no extra work for your suppliers.

Sound familiar?

Here's what AP teams tell us, over and over again.
The invoice pile never shrinks
Hundreds of invoices arriving every week, each one needing someone to open, check, key in and approve it. The volume doesn't pause, even when your team's already stretched.
Errors that only show up later
Wrong PO numbers, missing line details, duplicate invoices. Too often, the first sign something's wrong is a supplier calling to chase payment.
Payment deadlines slipping
When invoice processing takes days instead of minutes, paying on time gets harder to guarantee. One late payment is an awkward call. A pattern of them is a Fair Payment Code problem.

Meet EVA, the newest member of your AP team

EVA doesn't need a desk, doesn't take holidays, and never once asks where the stapler's gone.

EVA handles the routine, so your team's free to handle everything that actually needs a human.

Even at 5pm on a Friday, when a supplier's chasing payment status and everyone else has gone home, EVA's already on it, pulling the live invoice data and answering the query.

Your people get to spend their time on the decisions that actually need a person. EVA takes care of the rest, all day, every day, without ever needing a coffee break.

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All case studies

Here's what our customers say...

From 2 weeks to a day
"It now takes a single day to process transactions, which is really incredible for us considering we were previously waiting two weeks."
Kelly Fletcher, Accounts Payable Manager, SIG
Read story
60 days saved
"In the last year, we've processed over 60,000 invoices. Our partnership with Open ECX has allowed us to process 20,000 of those electronically in our first year, saving 60 days of manual input from one person."
Richard McDermott, Assistant Accountant, Farrans
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eliminate non-value add work
"We've been able to eliminate what was a non-value added and time-consuming task for our finance department. This has enabled us to redeploy the new-found capacity to manage our growing sales workload rather than make any headcount reduction."
Sam Tillin, Systems Administrator, CP Hart
Read story

Loves your existing ERP.
Set up in weeks, not months.

Don't see yours? Talk to us
See what your team could do without the manual work
We'll show you how it works with your volumes, your formats and your ERP.
Book a demo
Cloister House Riverside
New Bailey Street
Salford
M3 5FS
United Kingdom

0161 543 5300
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