Clearing the checkout queue for retail finance teams

A busy supplier base means a busy invoice queue. We capture every line accurately, match it against your POs and deliveries, and post it to your ERP.

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Real-time

invoice and order processing

17,000+

businesses in our community

SAP, GenetiQ, IFS

and more ERP integrations

Peppol Access Point

accredited

We understand what makes retail AP different

Stocked to make life easier for retail finance teams, because we know how you work.

Every supplier, every format

Big brands, wholesalers and local one-offs all invoice in their own formats, and every one expects to be paid on time.

High volumes, small values

Lots of invoices for modest amounts means the cost of handling each one adds up quickly, and so does the backlog.

Promotions, rebates and credits

Promotional funding, supplier rebates, returns and damages all come back as credits that need matching to the right invoice.

Matching every delivery

Goods arrive at stores, warehouses and fulfilment centres, so every invoice has to match the right delivery and the right cost centre.

How Open ECX works for retail AP teams

Invoicing automation that speaks promotions, credits and location codes fluently.

The invoice lands

PDF, EDI, whatever they've always sent. We're easy on format, so your suppliers don't have to change a thing.

Extracts every field

We extract each line at 100% accuracy, whether it's a handful of items or a full delivery.

Matches against PO and GRN

Three-way matching catches mismatches before they get anywhere near your ledger.

Posts straight to your ERP

Approved invoices post to your ERP, coded to the right location or cost centre, ready for payment.

What retail finance teams can expect with Open ECX

Time, accuracy, scale, the numbers that matter.

6 days

Reduction in payment processing time

Farrans Construction. No headcount increase.

100%

Invoice data extraction accuracy

Whatever format arrives, whatever delivery size.

4-6 weeks

Typical time to go live

Without disrupting your teams or your suppliers.

Zero

Changes needed from your suppliers

Big brands and local one-offs keep invoicing as they do now.

All case studies

Here's what our customers say...

Payment processing speed

"Since partnering with Open ECX, we've seen a reduction of 6 days in our payment processing time, despite no increase in staff numbers and an increase in the number of invoices processed."

Richard McDermott, Assistant Accountant @ Farrans

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Three-way matching efficiency

"It previously took 15 minutes to process one document into our Sage system. Now with Open ECX, it takes a minute, so the efficiencies there are massive."

Lee Carmichael, Group Director of Finance @ MadiganGill

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quicker month-end

"Processes have significantly improved as there are substantially fewer posting errors owing to automated invoice numbers, dates and sums. This has enabled our accountant to close our monthly accounts a few days earlier than previously possible and also predict cashflow more effectively."

Chris Cates, Project Manager @ MP Moran

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Filling the basket for your finance team

Invoicing gets you started. Then we build the rest of the process on top.

E-ordering automation

We take customer orders from any channel, check them against your business rules, and post straight to your SOP and ERP in real time.

Explore e-ordering automation

Statement Reconciliation

We match supplier statements automatically, catching duplicate payments and missed credits before they reach the ledger, with a full audit trail behind every match.

Explore statement reconciliation

Works with the ERP systems retailers already run

No disruption, no lengthy integration project. Your existing stack stays exactly as it is.

Resources for retail finance teams

LDC names Open ECX CEO Nathan Ollier as One to Watch in its Top 50 2026

EDI invoicing vs invoice automation: what's the difference, and do you need both?

8 best statement reconciliation software options 2026

Frequently Asked Questions

Can I control approvals across locations and head office?

Yes. You can build multi-level approval rules to suit how your business signs things off, managed in the portal or by email. We flag errors and send them back to suppliers.

Which retail ERP systems do you integrate with?

SAP, IFS, Oracle and more. If your finance team runs it, chances are we already talk to it, and we manage the integration so your IT team isn't left holding it.

Do my suppliers need to change how they invoice?

No. They carry on invoicing as they do today, and we convert and validate every invoice, PDF, EDI or email. Open ECX converts and validates everything behind the scenes.

Ready to checkout for AP automation?

See how fast invoices move through Open ECX. Book a demo today.

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