Every statement, checked and cleared

No more manual matching or chasing discrepancies. We reconcile every statement automatically, so nothing slips through and nothing sits unexplained.
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Trusted by 17,000+ businesses worldwide

How statement reconciliation works

From statement to reconciled ledger in seconds, not spreadsheets.
1
The statement lands
Any format: email, ledger or SFTP. No changes needed from your suppliers.
2
We do the hard yards
We extract every line automatically, whatever the volume or format.
3
We check it all stacks up
We match every invoice, credit and payment against your ledger automatically, in real time.
4
You're only looking at what matters
We flag the exceptions. Everything else is already reconciled.

The best reconciliation is the one you never think about

No scrambling. No late nights. Just statements that match themselves.
Month-end, without the marathon
Reconciliation that used to take two or three days now takes minutes. Your team works with live data, not last month's spreadsheet.
Catch it before it costs you
A duplicate payment or a missed credit doesn't announce itself, it just sits there until someone finds it. We find it first.
Nothing to dig up, ever
Every transaction, every query, always on record. When the auditors come knocking, you're already there.
Know where you stand, right now
Not last month's snapshot, not a guess. The real picture of your AP position, whenever you need it.

We know reconciliation, whatever your industry

Every line, every time, it all adds up.
Construction
Building Materials
Engineering
Food & Beverage
Manufacturing
Medical & Pharmaceuticals

Construction

We've spent years elbow-deep in construction supply chains, where we're already connected to more than 15,000 businesses. Late invoices don't just annoy your AP team, they ripple onwards through the supplier network. We turn a stack of paper into clean, matched data in minutes, so Fair Payment stays a promise you can actually keep.
Invoice processing time
<1 min
Staff workload cut
50%
Construction firms
‍
15,000+
See the industry page

Building Materials

Merchants don't need another system fighting their ERP, they need orders and invoices that turn up right the first time. We love your existing ERP, whether it's SAP, NetSuite, Bistrack or Business Central, so there's no disruption and no lengthy integration project. Just paperwork that moves as fast as the yard does, and a team that's free to talk to suppliers.
Yearly transactions
300k+
Invoice turnaround
Real time
Real-time processing
98%
See the industry page

Engineering

Multi-project, multi-site. Engineering invoices arrive loaded with retentions, variations and enough line items to break a spreadsheet. We capture every line at 100% accuracy, so project costs stay honest and every moving part stays in sync, whether you're using COINS, IFS or another ERP.
Daily staff time savings
6 hrs
Time saved per 1,000 invoices
16 hrs
Query turnaround
‍
<24 hrs
See the industry page

Food & Beverage

Perishables don't pause for paperwork. Food and beverage suppliers send statements however it suits them, whether that's PDFs, scans or EDI feeds. We process every line at 100% accuracy, however long the invoice runs, with no extra charge for going long, so your stock keeps moving and the paperwork keeps pace.
Daily invoices processed
8.5k+
Line items in an invoice
700k+
AP contacts managed
‍
4k+
See the industry page

Manufacturing

Not every order plays nicely with a web shop or EDI feed. Some just land as a PDF in someone's inbox, running up to 150 order lines deep, and someone has to key it into the ERP by hand. That used to mean days of manual entry and a week's wait for a confirmation, now it's minutes, running as smoothly as the production line it's feeding. Your customers won't even notice the difference, except how fast their orders turn up.
Countries live, and counting
20
Order lines per transaction
~150+
Order confirmation time
Minutes
See the industry page

Medical & Pharmaceuticals

Healthcare orders don't come in neat, round numbers. Multiple SKUs, sterile packs, compliance paperwork, and every line has to match exactly, because in this sector, close enough has never been good enough. We accurately automate ordering and invoicing across thousands of locations, with a full audit trail behind every transaction, so your team keeps pace with the volume without carrying the risk.
Reconciliation time
50% less
Order process time
Seconds
Staff workload cut
50%
See the industry page

Built to remove the manual work from reconciliation

Every statement, matched and cleared, automatically.

We do the loading, so you don't have to

We extract and load every supplier statement automatically. No manual sorting, no manual entry.

Checked, down to the last line

We capture the data and match it across every statement automatically, whatever the volume.

Discrepancies, found for you

We spot unmatched items the moment they appear, so you know exactly where to look.

Every action, ready for the auditor

Every email, every query, every match, timestamped automatically. A complete, SOX-compliant record, ready whenever you need it.

Auditors welcome

Give external auditors secure, read-only access, without adding to your workload or bill.

Debit and credit notes, handled the same way

We process debit notes and credit notes within the same workflow, with nothing separate to learn or manage.

We catch the rogue £25

A statement says £2,050. Your records say £2,025. We flag the difference before it becomes a duplicate payment.

Sound familiar?

Here's what AP teams tell us, over and over again.
Month-end takes over
Statement reconciliation can eat two or three days of your AP team's time, every single month.
The one that gets away
A duplicate payment or a missed credit can sit undetected in your ledger, until a supplier calls to point it out.
The pre-audit scramble
Auditors ask for transaction records, and your team has to reconstruct them by hand from spreadsheets and email trails.

Spot the hotspots before month end does

Real-time visibility means you don't have to wait for month-end to know where the problems are.

One dashboard, the whole picture

Everything you need in one place: what's reconciled, what isn't, and where accuracy is slipping. No digging, no separate reports.

See which suppliers need attention

Spot the suppliers falling behind on reconciliation, so you can sort it before it becomes a bigger job.

All case studies

Here's what our customers say...

50% reduction in processing time
"With 550 suppliers generating 1,300 statements and over 200,000 invoices each month, rapid processing is essential. This solution has been highly beneficial, we anticipate a 50% reduction in processing time, enhancing supplier relationships"
Rex Nye, Digital Director, NMBS
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3 weeks to 3o minutes
"Since implementing Open ECX's Statement Reconciliation, the time we've spent reconciling supplier statements has reduced significantly. What previously required three full days a week is now completed in half an hour."
Matthew Jarvis, IT Coordinator, Precon
main focus of case study
"Previously, we were manually ticking off each statement or performing VLOOKUPs in a spreadsheet to reconcile larger suppliers, which took a lot of valuable time. Now, Open ECX automatically reconciles any matching items to our ledger, and we only need to focus on any discrepancies."
Ryan Davies, Finance Manager, Direct Heating & Plumbing
Read story
50% reduction in processing time
"With 550 suppliers generating 1,300 statements and over 200,000 invoices each month, rapid processing is essential. This solution has been highly beneficial, we anticipate a 50% reduction in processing time, enhancing supplier relationships"
Rex Nye, Digital Director, NMBS
Read story

Loves your existing ERP.
Set up in weeks, not months.

Don't see yours? Talk to us
Catch the discrepancy before it catches you
Missing invoices, duplicate payments, mismatches: the ones that would've cost you, found before they do.
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Cloister House Riverside
New Bailey Street
Salford
M3 5FS
United Kingdom

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